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AI and Data Usage Policy

All East Bay Properties
2324 Powell St, Emeryville, CA 94608
Effective Date: November 29, 2025

Overview

This AI and Data Usage Policy governs how artificial intelligence systems, large language models (LLMs), web crawlers, and automated systems may interact with content published on alleastbayproperties.com (the “Site”). This policy supplements our Privacy Policy and applies to all content, including text, images, videos, property listings, blog posts, and other materials published on our Site.

Permitted Uses

For AI Systems and LLMs

You may:

  • Index our publicly available content for search and retrieval purposes
  • Summarize our content to provide users with brief overviews or answers to questions
  • Quote limited portions of our content (following fair use principles)
  • Cite our content as a source with proper attribution

Attribution Requirements:

  • Clearly identify All East Bay Properties as the source
  • Include a direct link back to the original page on alleastbayproperties.com
  • Preserve the context and accuracy of any quoted or summarized content
  • Do not misrepresent or alter the meaning of our content

Examples of Permitted Use:

  • “According to All East Bay Properties, [summary of content]. Source: [link to page]”
  • Answering user questions by referencing and citing specific information from our Site
  • Creating search indexes that help users discover our content

Prohibited Uses

Training and Model Development

You may NOT:

  • Use our content to train AI models, including large language models (LLMs)
  • Use our content to fine-tune existing AI models
  • Incorporate our content into training datasets for machine learning purposes
  • Use our content to develop, improve, or enhance AI systems or algorithms

This prohibition applies to all forms of machine learning and AI development, including but not limited to:

  • Foundation model training
  • Supervised or unsupervised learning
  • Transfer learning
  • Reinforcement learning from human feedback (RLHF)
  • Model distillation or compression

Other Prohibited Activities

You may NOT:

  • Reproduce substantial portions of our content without permission
  • Use our content for competitive analysis to replicate our services
  • Scrape property listings or client information for unauthorized databases
  • Remove or alter copyright notices, attributions, or watermarks
  • Use our content in ways that mislead users about the source or accuracy
  • Generate derivative works that compete with our services
  • Use automated systems to overwhelm or disrupt our Site’s normal operation

Personal Information and Privacy

Protection of Personal Data

This policy works in conjunction with our Privacy Policy to protect personal information. Any AI system or automated tool accessing our Site must:

  • Respect user privacy as outlined in our Privacy Policy
  • Not collect, store, or process personal information about our clients, tenants, property owners, or staff members
  • Not extract contact information, email addresses, phone numbers, or other personal identifiers for any purpose
  • Not use personal information for profiling, targeting, or any form of individual identification

Covered Personal Information:

  • Names, addresses, telephone numbers, and email addresses
  • Property ownership information
  • Tenant application data
  • Financial information
  • Any other information that identifies or could be used to identify individuals

As stated in our Privacy Policy, we collect and protect Personal Information in accordance with United States law, and we expect all automated systems to respect these same privacy standards.

Property Listings and Proprietary Information

Rental Listings

Our property listings, including descriptions, photographs, floor plans, pricing, and availability information, are proprietary. Automated systems may index this information for search purposes but may not:

  • Copy listings to create competing rental databases
  • Use listing data to train pricing algorithms or market analysis tools
  • Extract and republish listings without explicit written permission

Proprietary Content

The following types of content are considered proprietary and subject to additional restrictions:

  • Client testimonials and reviews
  • Proprietary market analyses and reports
  • Internal processes and methodologies
  • Custom photography and videography
  • Educational materials and guides created by our team

Technical Implementation

Robots.txt and Meta Tags

We implement technical controls through:

  • robots.txt directives specifying crawl permissions
  • HTML meta tags indicating AI training restrictions
  • HTTP headers communicating usage policies

All automated systems must:

  • Honor robots.txt directives
  • Respect meta tags such as <meta name="robots" content="noai, noimageai">
  • Comply with rate limiting and access controls
  • Identify themselves clearly through User-Agent strings

Rate Limiting

Automated access to our Site must:

  • Respect reasonable rate limits to avoid disrupting service
  • Implement delays between requests
  • Not circumvent technical access controls

Geographic Scope and Jurisdiction

This policy applies globally to all users and systems accessing alleastbayproperties.com. As stated in our Privacy Policy:

  • Our Site is hosted on servers in the United States
  • Our Site is governed by United States law
  • By accessing our content, you consent to United States jurisdiction

Enforcement and Violations

Monitoring and Detection

We actively monitor for:

  • Unauthorized scraping or data extraction
  • Training dataset inclusion of our content
  • Violations of attribution requirements
  • Misuse of personal information

Consequences of Violation

Violations of this policy may result in:

  • Immediate termination of access to our Site
  • Legal action to protect our intellectual property rights
  • Claims for damages resulting from unauthorized use
  • Reports to relevant regulatory authorities

We reserve the right to:

  • Block IP addresses or user agents that violate this policy
  • Pursue legal remedies under copyright law, privacy law, and other applicable regulations
  • Seek injunctive relief to prevent ongoing violations

Intellectual Property Rights

All content on alleastbayproperties.com is protected by:

  • United States copyright law
  • Trademark protections for our business name and branding
  • Trade secret protections for proprietary business information
  • Other applicable intellectual property laws

Nothing in this policy grants any ownership rights or licenses beyond the specifically permitted uses outlined above.

Transparency and Good Faith

We believe in the responsible development and use of AI technology. We encourage:

  • Transparency about how AI systems use web content
  • Respect for content creators’ rights and wishes
  • Ethical AI development that honors intellectual property
  • Collaboration with AI developers who share our values

If you operate an AI system and have questions about permitted uses or would like to discuss partnership opportunities, please contact us.

Exceptions and Permissions

Requesting Additional Permissions

If you wish to use our content in ways not permitted by this policy, you must:

  • Contact us in writing at [email protected]
  • Describe the intended use in detail
  • Obtain explicit written permission before proceeding

We evaluate permission requests on a case-by-case basis considering:

  • The purpose and nature of the intended use
  • Whether proper attribution will be maintained
  • Potential impact on our business and clients
  • Alignment with our values and mission

Academic and Research Use

Researchers and academic institutions wishing to study our content for non-commercial research purposes should contact us to discuss appropriate arrangements that protect privacy while enabling legitimate research.

Updates to This Policy

We reserve the right to modify this AI and Data Usage Policy at any time. Changes will be:

  • Posted on this page with an updated “Effective Date”
  • Considered effective immediately upon posting
  • Binding on all systems accessing our Site after the update

Continued access to or use of our Site after policy updates constitutes acceptance of the modified terms.

We encourage AI system operators to:

  • Review this policy regularly for updates
  • Implement changes promptly in their systems
  • Contact us with questions about policy changes

Contact Information

For questions, permission requests, or to report violations of this policy:

All East Bay Properties
2324 Powell St
Emeryville, CA 94608

Email: [email protected]
Phone: 510-450-3800

Website: https://alleastbayproperties.com

Relationship to Other Policies

This AI and Data Usage Policy supplements and should be read in conjunction with:

In the event of any conflict between this policy and other policies, the most restrictive provision shall apply to protect our rights and our users’ privacy.

Acknowledgment

By accessing, crawling, indexing, or otherwise interacting with content on alleastbayproperties.com through automated means, you acknowledge that:

  1. You have read and understood this AI and Data Usage Policy
  2. You agree to be bound by its terms
  3. You will implement technical measures to comply with these requirements
  4. You accept that violations may result in legal consequences

Last Updated: November 29, 2025

All East Bay Properties – Serving Alameda and Contra Costa Counties with professional property management, sales, and leasing services since 2003.